City Conducts Request for Proposals Process for Long-Range Facilities Planning

In December of 2022, the City launched a Request for Proposals (RFP) process to complete a Facilities Conditions Assessment for various municipal buildings and to lead the development of a Long-Range Facilities Plan for select City facilities. The scope of work includes Mercer Island City Hall, the Public Works Building, the Mercer Island Community & Event Center Annex Building, the Luther Burbank Administrative Building, the Mercer Island Thrift Shop, and the former Tully’s Building.

The project is structured in two phases, the first being the Facilities Conditions Assessment performed in 2023. The assessment and accompanying data and analysis will be used to prioritize a comprehensive repair, alteration, and improvement budget for extending building life for 50 years. The outcomes from the Facilities Conditions Assessment will help shape and guide the second phase of work, anticipated in 2024, which will include development of a Long-Range Facilities Plan for select facilities.

The City sent the Request for Proposals to 29 firms known to have experience or expertise in building condition analysis and future facilities planning. Eight firms responded and the City selected four of these to interview. Based on these interviews by a panel of City staff, Northwest Studio was selected for the Facilities Conditions Assessment and Long-Range Facilities Planning project in March 2023.

The scope of work and phasing has changed slightly due to evolving needs related to the emergency closure of City Hall. The long-term planning portion of the project will include scenarios for replacement of City Hall, as well as meeting the original intent of guiding City Council decisions on other City buildings.